|
Following is a list
of
OLLI-GMU's
standing committees and presidential appointments, with information
about their responsibilities. If you
are interested in joining a
committee
or resource group, please
contact the appropriate chair.
Audiovisual Support Communications
Development Finance
Hospitality Landscaping
Membership Planning
Program
Program
Review Presidential Appointments
Audiovisual
Support Committee, co-chairs: Manuel
Pablo and John
West
Mission:
Ensure effective classroom environments by assisting the staff in
maintaining and improving classroom audiovisual and
computer/information technology equipment.
Responsibilities:
• Work with staff to identify what instructors and
presenters want to do with AV and computer equipment, and the kinds of
problems encountered;
• Work with staff and any technical consultants to
improve sound quality, eliminate audio feedback, and connect visual
sources to projected video images;
• Establish appropriate standards for equipment
settings and for locations of commonly needed tools on OLLI laptops;
• Add appropriate labels to remote controls and
corresponding equipment; add instruction manuals to laptops where
appropriate;
• Work with staff and consultants on training on how
systems work and problem solving; and
• Advise on audiovisual and computer equipment budget
and acquisition.
Membership:
The chair recruits several members with appropriate qualifications and
experience (the Tom Swift Squad/AV Helpers group).
Chair:
Appointed by the president.
Communications
Committee, chair: Gordon Canyock
Mission:
Provide timely, useful and cost-effective non-emergency communications
with the membership and publications production support to the staff
and Board.
Responsibilities:
• Oversee OLLI Catalog, OLLI E-News, the OLLI Website
and other publications to assure their consistency, accuracy,
attractive appearance and conformity with professional journalistic
standards;
• Initiate and encourage submission of articles and
notices for OLLI E-News
related to OLLI and its affiliated
organizations deemed of interest to the membership;
• Provide an electronic forum in OLLI E-News for
members to communicate their comments, suggestions and concerns about
the Institute to their fellow members as well as to the leadership;
• Develop policies, procedures and guidelines to
ensure that all publications contain only materials appropriate for
dissemination to the membership, and if the material is intended for
release on the Website, that the content is appropriate for an external
audience and does not include privacy information;
• Provide technical and editorial support upon
request to officers, staff and committee chairs in the preparation of
the quarterly catalog of OLLI courses, Fairfax Ink, Poets of Tallwood,
the Membership Directory, and Member Handbook as well as brochures,
invitations, flyers and other materials for special purposes, including
any publications intended for dissemination beyond the membership; and
• Budget for all OLLI publications in coordination
with appropriate committee chairs responsible for the content.
Membership:
The chair recruits an average of 15 to 20 volunteers to serve as
editors, proofreaders, writers, graphic artists, and Website/HTML
experts.
Chair:
Appointed by the president.
Development
Committee, chair: John Woods
Mission:
Plan and coordinate, in concert with the executive director, all fund
raising activities for OLLI.
Responsibilities:
• Prepare and monitor a Development Plan (Fund
Raising Plan) for OLLI;
• Design and conduct the Friends of OLLI annual fund
raising campaign;
• Identify and organize to pursue appropriate grant,
contracting, sponsorship and other related fund raising activities;
• Develop and maintain relationship with the George
Mason University Foundation and the University’s development office in
matters relating to philanthropic fund raising; and
• Advise the OLLI Board and the president on matters
relating to development/fund raising, including special/individual fund
raising solicitations.
Membership:
Two to four members selected through chair appointment.
Chair:
Appointed by the president.
Finance
Committee, chair: Gordon Canyock
Mission:
Oversee the
financial activities of the institute to assure its fiscal soundness.
Responsibilities:
• Assist the treasurer and the executive director in
the preparation of an annual operating budget for approval by the Board
of Directors;
• Assist the treasurer and the executive director in
the monthly review of operating financials;
• Assist the treasurer in periodic review of the
organization's accounting procedures and controls to provide reasonable
assurance that accounting and bookkeeping transactions are properly
recorded; and
• Assist the president, executive director and
treasurer in negotiation of outside agreements; i.e., the Mason
Affiliation Agreement, the Mason Lease Agreement, the Mason Foundation
Affiliation Agreement, the Fairfax Swimming Pool Parking Lease, the
Washington Baptist Church Lease Agreement, et. al.
Membership:
Three to five members appointed by the chair.
Chairperson:
Treasurer.
Hospitality Committee, chair: Sandra Driesslein
Mission: Arrange
social events and provide refreshments at OLLI meetings and
events such as the New Members Coffee, the annual Holiday Party, Town
Meetings, etc.
Responsibilities:
• Promote
and maintain a welcoming and friendly atmosphere, especially
for new members, teachers, visitors and guest speakers.
• Provide
occasions for social interaction of members, such as pot luck
lunches, "after-class" restaurant lunches, holiday parties,
"between-term" lunches, picnics (e.g., at municipal
summer concerts and similar events).
• Plan
and coordinate the entertainment and social aspects of the annual
membership meeting.
• Assist
and/or coordinate with other committees and subcommittees,
including but not limited to Program, Special Events, Membership,
Nominating, and Reston Support, which may include social activities in
connection with their programs.
•
Assist
and
coordinate with the office staff in provision of social room amenities
– service items, coffee, tea, chocolate, snacks, etc.
– and
maintenance of the room, bulletin boards, etc. in orderly condition.
Membership: Members
appointed by the chair.
Chair:
Appointed by the president.
Landscaping Committee,
chair: Valerie Braybrooke
Mission:
Provide an attractive, changing outdoor environment for the Tallwood
campus in the area surrounding the buildings and parking lots.
Responsibilities:
• Budget for building and maintaining garden beds;
• Design each garden as an outdoor classroom;
• Prepare each garden for proper sustenance of plants
as well as for changing sight lines;
• Provide areas for socializing;
• Acquire the most reliable plant materials;
• Install plants, hardscape, structures and other
materials; and
• Maintain the gardens year ‘round with tools stored
in shed.
Membership:
Chair recruits and trains "Dirty Knee Club" volunteers as needed.
Chair:
Appointed by the president.
Membership
Committee, chair: Kathie
West
Mission:
Promote membership
recruitment, retention and satisfaction; provide certain member
services at the Tallwood, Reston and Loudoun-Sterling locations.
Responsibilities:
•
Recruit members through marketing, publicity, placement of materials,
booths at community and senior fairs, a speakers’ bureau, encouraging
members to promote OLLI to friends and acquaintances, and other
appropriate means;
•
Arrange for liaisons in each class to introduce instructors, make
announcements, monitor attendance and solve problems or seek staff help
for same;
•
Develop human interest articles for the OLLI E-News;
•
Ensure that needs, concerns and suggestions of members are addressed
through a variety of communication methods;
•
Encourage more social activity among members by facilitating small
interest group development, and extend programming to include social
components;
•
Organize volunteers to assist in the OLLI Tallwood office;
•
Maintain volunteer aspects of social rooms or areas such as exhibits,
bulletin boards and lending libraries;
•
Provide member services at the Reston site, including recruitment,
social activities, communication (such as a quarterly open meeting),
and liaison with the chair of the Reston Resource Group;
•
Provide member services at the Loudoun-Sterling site, to include
continued development of the pilot project, recruitment, publicity,
social activities, communication, program development in coordination
with a Loudoun-Sterling Resource Group and the staff; and
•
Report to the Board and make any needed recommendations on member
services at Tallwood, Reston, and Loudoun-Sterling.
Membership: Through volunteer
offers or appointed by the chair in sufficient
numbers to cover all functions, including any subcommittees.
Chair:
Appointed by president.
Planning
Committee, chair: Valerie
Braybrooke
Mission:
Provide both short
range planning (up to three years) and strategic planning (three to
five years)
for OLLI.
Responsibilities:
• Prepare and monitor a Short Range Plan for OLLI, to
be reviewed and updated annually; the first year of the plan is the
operational plan and when approved by the Board, will be implemented by
the executive director;
• Prepare and monitor a Strategic Plan for OLLI, to
be reviewed and updated annually;
• Advise the OLLI Board and the president on matters
relating to the operational plan and the Strategic Plan;
• Provide facilities planning, and start-up planning
and support for any new OLLI sites; and
• Monitor and plan for the OLLI inclusion in the
proposed University Based Retirement Community (UBRC) at George Mason
University.
Membership:
Six to ten members appointed by the chair.
Chair:
Appointed by the president.
Program
Committee, chair: Kathryn Russell
Mission: Serve as a forum for
communication and information exchange by chairs of OLLI Resource
Groups.
Responsibilities:
• Plan and coordinate all term educational programs,
special events, travel programs, and programming for all OLLI locations;
• Review OLLI Reston and OLLI Loudoun-Sterling to
ensure program complementarity and inter-site support; and
• Support the work of class liaisons and serve as
point of contact between the OLLI staff and individual Resource Groups.
Membership:
Consists of the chairs of the individual Resource Groups. These
Resource Groups, representing each of the academic discipline
categories listed in the OLLI catalog, are made up of member volunteers
who meet two or three times a year to share ideas for future courses.
Members of these groups work to develop and implement courses each
session. The chairs of these groups—along with the chairs of Reston and
Loudoun-Sterling Resource Groups, Special Events and Travel—meet as the
Program Committee to coordinate future programs. The executive director
and the program assistant also attend Program Committee meetings.
Meetings are held quarterly.
Chair:
Selected by the president with input from the Program Review Committee.
The chair of the Program Committee is automatically a member of the
Program Review Committee.
Program
Review Committee, chair: Bruce
Reinhart; members:
Abbie Edwards, RoseMary
Gustin, Rosemary McDonald, Kathryn Russell.
Mission:
In concert with the executive director, oversee all aspects of the OLLI
educational program; oversight extends to all present and future OLLI
locations.
Responsibilities:
• Assure that OLLI program offerings meet
basic/established quality standards;
• Conduct ongoing review and evaluation of the OLLI
educational program, and make recommendations for program
modification/improvement;
• Initiate research projects, analyses of data, pilot
tests, and other such initiatives relating to the OLLI educational
program;
• Review and approve of executive director’s
recommendations for the award of OLLI scholarships to George Mason
Colleges, schools, institutes, etc.;
• Provide input to OLLI staff in planning the annual
Teacher Appreciation event; and
• Make budget recommendations relating to the OLLI
educational program.
Membership:
Three to five members. The chair of the Program Committee is
automatically a member of the PRC. The executive director and the
program assistant also attend PRC meetings. Meetings are held as
needed, bi-monthly at a minimum.
Chair: Both
the chair and members of the PRC are appointed by the president.
The chair of the PRC must be a past or current Board member.
Presidential
Appointments:
OLLI
Historian, Palmer McGrew
Mission:
Update earlier OLLI histories; with the secretary and executive
director, determine what OLLI records and materials should be retained.
OLLI
Representative to Arts at Mason Board, Pat Carroll
Mission:
This position was requested by the Mason College of Visual and
Performing Arts, beginning in 2007, to provide representation and
support from OLLI for this Mason program.
University
Liaison, Charles
Duggan
Mission: With the president
and executive director, maintain good and effective working
relationships between OLLI and George Mason University.
Updated: June 13, 2008
Copyright © 2008 Osher Lifelong Learning Institute at
George Mason University. Materials in this publication subject to
OLLI-Mason copyright may be reproduced for noncommercial educational
purposes as long as credit is given to OLLI-Mason.
Osher Lifelong Learning Institute at George
Mason University, 4210 Roberts Rd., Fairfax, VA 22032-1028
Phone: (703) 503-3384; Email: olli@gmu.edu;
Fax: (703) 503-2832
Original site design and construction by OLLI-Mason member Rod Zumbro. |
|
