ABOUT US OUR PROGRAM NEWS DOCUMENTS CONTACT
 HELP
 OTHER EXTERNAL
Highlights of Board Meetings
RECEIVE BOARD MINUTES BY EMAIL. OLLI members may have the complete official Board minutes, including non-confidential attachments, sent to them via email so they can read the minutes at their leisure in the convenience of their homes.
     Members who wish to be put on the email distribution list to receive an email copy of Board minutes need only send an email to the office with "Board Minutes" in the subject line.   

Below are the highlights from recent meetings of OLLI's Board of directors, prepared by the OLLI secretary and originally published in OLLI E-News. The more-detailed, complete official minutes of recent meetings of OLLI's Board of Directors will be emailed to any member who has asked to be placed on the distribution list (see red table immediately above); they are also posted in the social room at Tallwood for review and are available upon request from the administrative assistant at the Lake Anne site in Reston. Minutes of a given meeting are provided as detailed above as soon as they have been provisionally approved via email by the Board, which would normally be within two weeks of the meeting; the minutes are officially approved for record purposes at the next monthly board meeting.

Direct links to meetings by date: Jun 2008  Apr 18, 2008  Mar 28, 2008  Feb 15, 2008  Jan 18, 2008  Dec 14, 2007  Nov 16, 2007  Oct 24, 2007  Sep 11, 2007  Aug 31, 2007  Aug 17, 2007  Jul 20, 2007  Jun 15, 2007  Apr 27, 2007  Mar 16, 2007  Feb 23, 2007  Jan 19, 2007  Jan 4, 2007  Dec 15, 2006  Dec 7, 2006  Nov 17, 2006  Oct 27, 2006  Sep 15, 2006  Aug 18, 2006  Jul 21, 2006  Jun 16, 2006  Jun 2, 2006  Apr 27, 2006  Mar 22, 2006  Mar 17, 2006  Feb 17, 2006  Jan 20, 2006  Dec 16, 2005  Nov 18, 2005  Oct 21, 2005  Sep 16, 2005  Aug 19, 2005
MAY AND JUNE 2008: There was no Board meeting in May (election of directors was held that month). The Board met on Jun 13 as reported by President Pat Carroll in his OLLI E-News article of Jun 20: "The new Board was seated at the Board meeting on Jun 13. The Nominating Committee presided over elections for officers of the Board. I was re-elected president, Emmett Fenlon was elected vice president, Gordon Canyock was re-elected treasurer, and Kathleen Meyer was elected secretary. The Board then approved the appointment of Dave Mason as a director to replace Paul Howard, who had resigned from the Board."
     Additional June meeting highlights included the following items extracted from minutes of the meeting--
  • Pat announced that John West and Manny Pablo had agreed to co-chair the Audiovisual Support Committee, replacing Paul Howard who recently resigned as chair.
  • Pat announced that Kathie West had agreed to chair the Membership Committee, replacing Debbie Halverson who recently resigned after four years as chair. Kathie would chair a committee without hospitality responsibilities and Sandy Driesslein has agreed to continue to lead hospitality efforts as chair of a Hospitality Committee.
  • It was the sense of the Board that OLLI should have a goal to increase membership to 1,000 with no target date set; fulfilling this goal would make us eligible for a second $1,000,000 endowment from the Osher Foundation.
  • The Friends of OLLI fund has received $5,000 from Phoebe Dexter in memory of her mother, LRI founder Kathryn Brooks.
  • An Open House is planned for Sep 9.
  • Program Associate Rae Schafer’s last day is Jun 13; Beth Davis starts officially on Jun 30.
  • Reston is seeking additional facilities and considering a Marymount venue on Wiehle Avenue.
  • OLLI is taking advantage of classroom space at Woodlands Retirement community. Back
APR 18, 2008: THE OLLI BOARD OF DIRECTORS met at Tallwood on Fri, Apr 18, at 10:00. President Pat Carroll announced that Mason has been holding town meetings to discuss the renewal of the contract of University Provost Peter Stearns. Thom Clement attended a meeting in order to speak on behalf of OLLI in praise of Dr. Stearns and his contributions to OLLI.
    Pat reported that he and Thom had attended the National Osher Conference in Phoenix. There were 119 OLLIs present at the meeting, each one different from the others. While many are just a department within the university, we are unique in being separate from our university. In most cases, the university pays the director and staff members. The breadth of our programs was superior to many others, and our Web site is turned to by many newer OLLIs as a model. At the meeting, the buzz word among OLLIs seemed to be: "1,000 members = one million." This refers to the fact that Osher will make an additional grant of one million dollars to OLLIs reaching one thousand members.
    Executive Director Thom Clement delivered the financial report, announcing that we are doing well financially. Although we expected to be under-funded at this point by $12,860, we actually have $1,958 more income than expenses for the year to date. As of 4/17/08 we have 763 members. In Loudoun, 95 people have registered for classes, including 17 full OLLI members (part of the 763-member total). We now have new OLLI business cards, and members were urged to pass them out.
    Treasurer Gordon Canyock reported that the first quarter results are encouraging. We came in under budget in all expense categories and above budget in all income categories except dividends and interest, which was only about $200 below expectations. Besides, we have earned $825 on the so-called Osher Accommodation Fund, which is not included in our budget but which is available to us if we need it.
     The Board passed a resolution providing a sponsorship-level donation of $1,000 to Fall for the Book in recognition of the past and current value of Fall for the Book programming to OLLI members.
     The plans for the proposal for improving the social room annex are posted on the wall in the annex. The total amount requested to fund the entire project would be $5,607. The proposal to fund the project was tabled until the June Board meeting.
    The next meeting of the OLLI Board of Directors will be held at 10:00 at Tallwood on Fri, Jun 13. All OLLI members are invited to attend. At that time the newly elected Board members will officially join the Board, and new officers will be elected. Back
MAR 28, 2008: THE OLLI BOARD OF DIRECTORS met at Tallwood on Fri, Mar 28. Bob Bohall, Chair of the Nominating Committee, presented the slate of candidates for the Board, listed in random order:
David Mason, Manuel Pablo, Bob Persell, Ben Gold, Jack Underhill, Kathleen Meyer, and Kathie West [note: this list does not include one announced candidate who subsequently withdrew]
     Bob further pointed out that the nominating procedures allow for nominations by petition, which must be submitted to the Committee by Fri, Apr 11. One percent of the OLLI membership, or eight OLLI members, must sign any such petition.
     Debbie Halverson reported on the planning of the silent auction and picnic. They are scheduled on the same day as the annual membership meeting (Fri, May 2) but will not be ongoing during the time of the annual meeting. The auction will begin at 9:00 and temporarily close down at 10:00 when the annual meeting is scheduled to begin. After the meeting has concluded, the auction will reopen, and the picnic will begin. Debbie is looking for volunteers and donations for the auction.
     Thom Clement reported on current membership statistics. We currently have 754 OLLI members. 671 members have registered for spring term classes; of these, 43 percent registered online.
     Loudoun will have an open house on Tue, Apr 1. Our goal for Loudoun is full integration of the schedule, registration, catalog, and membership dues by the winter term. This fall, Loudoun will be on the same schedule as Tallwood/Reston, and the OLLI catalog will include an insert with Loudoun courses so prospective Loudoun attendees can see the full range of course offerings.
     The Board approved two resolutions, one allocating $3,312 from Friends of OLLI funds for upgrades and enhancements to Tallwood’s computer network and the other allocating $7,625 from Friends of OLLI funds for upgrades and enhancements to OLLI’s audiovisual instructional resources.
     The next meeting of the OLLI Board of Directors will be held at Tallwood on Fri, Apr 18, at 10:00. All OLLI members are invited to attend. Back
FEB 15, 2008: THE OLLI BOARD OF DIRECTORS met at Tallwood on Fri, Feb 15, at 10:00. President Pat Carroll announced the formation of the Nominating Committee chaired by Bob Bohall with the following members: Brenda Cheadle, Abbie Edwards, Paul Howard, Cloe Ingram and Ann Wagner. OLLI members are requested to forward their suggestions for potential Board candidates to any member of the Nominating Committee
     Thom reported on membership totals; we currently have 733 members, down from 754 at the end of the fall term. Last winter at this time, we had 767 members.
     We have been using Mason to print our catalogs, but we are now trying out a new printer. Speedy Printers will print the spring catalog for approximately $2,500 less than we paid last fall to Mason. The suggestion was made that members be allowed to opt out of receiving printed catalogs since they are available online and can easily be printed by members at home, thereby saving OLLI the cost of printing those catalogs.
     The Teacher Appreciation Reception will be held on Thu, Apr 10, from 3:30 to 5:30 on the third tier of the Center for the Arts.
     The Board passed in a 12-to-1 vote the following proposal for revision of our official guest policy:
     The Executive Director, or a designated person, may invite George Mason University faculty to attend any or all sessions of a specific OLLI course or special event related to their professional disciplines through contacts with the chairs of their departments at the recommendation of an OLLI Resource Group chair following a determination that space is available.
     The Board unanimously approved the following proposal for a silent auction:
     That we combine the Tallwood event of the annual meeting on the May 2 with a silent auction, proceeds to go to Friends of OLLI. Since the annual meeting is held in TA-1, the set up of the auction should be in TA-3. Folks could come early, look at what is available and bid, then take time afterwards to do the same, even into the afternoon if that would bring a greater return. The winner would be notified by email so as not to keep too many people hanging around. They could collect their winnings over the weekend so TA-3 would be ready for classroom use on Monday. Also note: no activities are scheduled for Fri, May 2, that would conflict with the annual meeting. This is SOP for both that meeting and the town meeting in the fall.
     The Board approved in a 7-to-6 vote the following proposal:
     Resolved: The Board of Directors directs the Treasurer to disburse a donation of $1,000 to the 2008 Mason Festival of the Arts.
     The date of the March Board meeting will be announced in OLLI E-News when it has been decided upon. All OLLI members are welcome to attend. Back
JAN 18, 2008: THE OLLI BOARD OF DIRECTORS met at Tallwood on Fri, Jan 18, at 10:00.
     President Pat Carroll informed the Board that Mason has a warehouse with used furniture such as chairs, tables, file cabinets, etc., all of which are available to OLLI. Pat and Executive Director Thom Clement visited the warehouse and brought back several chairs that will be placed in various classrooms for testing. Pat has asked the staff to stop by the warehouse on a regular basis to see if there are any items that might be of use to OLLI.
     Treasurer Gordon Canyock pointed out that we had budgeted for a $47,000 deficit in 2007, but our income was $19,000 more than budgeted and our expenses were $19,000 less than anticipated; thus, the final 2007 deficit was about $9,000. Key items impacting the budget include 19 more registrations than expected, a $5,000 savings by not printing any OLLI brochures in 2007, and almost $11,000 in staff payroll savings because of fewer hours worked than budgeted.
     After the Finance Committee recommended a full audit again this year since we are changing executive directors, OLLI signed an agreement with Gurman & Co., our past auditor; total 2008 audit and tax-return fees are projected to be $6,750.
     OLLI has received a proposal from KeySignature Music (OLLI’s A/V consultant and installation/service company) to furnish and install upgrades to the existing Tallwood classroom audiovisual equipment based on Audiovisual Support Committee recommendations from 2007. Paul Howard, chair of the Audiovisual Support Committee, presented a resolution to allocate $2,100 from the Friends of OLLI for this purpose; the resolution was passed.
     Thom Clement reported that he has been spending much of his time meeting with OLLI officers, committee chairs and members. He will be meeting with Mason leadership, and he has drafted year-end reports for OLLI to send to the Osher Foundation and to key officials at Mason.
      The Board passed a resolution authorizing $8,000 from Friends of OLLI funds to be donated to Mason for scholarships as recommended by the Program Review Committee; scholarships would go to students of the Department of Music, Department of Economics, Department of Philosophy and College of Science.
     Pat Carroll announced that so far he has not been able to find a member willing to chair the Nominating Committee for 2008 Board elections although several candidates have been approached.
     The next meeting of the OLLI Board of Directors will be held on Fri, Feb 15, at 10:00 at Tallwood. All OLLI members are invited to attend. Back
DEC 14, 2007: THE REGULAR MONTHLY MEETING OF THE OLLI BOARD OF DIRECTORS was held at Tallwood on Fri, Dec 14, at 10:00.
     President Pat Carroll called the meeting to order and welcomed guests and new Board member Al Roe. Board members were urged to attend the open house at our Loudoun campus on Jan 8.
     Development Committee Chair John Woods reported that so far $7,900 has been contributed to OLLI in response to the Friends of OLLI solicitation
     Treasurer Gordon Canyock introduced two resolutions on behalf of the Finance Committee, and both were passed by the Board.
          • Resolved: That in case there is no executive director on board, the Treasurer will assume the responsibility to act as required under the provisions in the Board Handbook related to Authorization for Expenditures, Program Expenditures, and Budget Overruns.
           • Resolved: The OLLI Board of Directors approves the proposed FY2008 Budget for the Loudoun Program as presented by the Finance Committee.
     Dick Hibbert presented some preliminary ideas about upgrading the annex and social room to improve their functionality and appearance. The Board requested that Dick prepare a preliminary design and cost estimate.
     Executive Director Dick Chobot thanked the Board for the recognition he received at the recent reception that was held in his honor. He reported on the following issues:
          • Registration System: There was a minor glitch at the start of online registration that caused a few individuals to receive an erroneous communication. The problem was quickly fixed and the system is now operating normally.
          • Catalogs: Many of our members had not received their catalogs at the start of registration. This was most likely as a result of bulk mailing and the busy time of year.
          • Infrastructure: We are currently seeking a proposal for the cost of running an underground cable to replace our wireless connection in TA-2 and TA-3. This will improve the quality of online connections to these classrooms and the ED's office. 
     The Board passed the following resolutions:
          • Resolved: The OLLI Board of Directors authorizes up to $4,000 from the Friends of OLLI Fund for the purpose of upgrading the phone system at Tallwood.
          • Resolved: Add Ann Hartmann, the OLLI Administrator, to the list of authorized signers at the bank. Also, have a credit card issued to be used for purchasing operating and administrative items such paper, folders, printer supplies, coffee and cookies.
      At 12:30, Thomas Clement (the candidate for the executive director position who had been recommended by the ED Search Committee) gave a short presentation in open session to directors and OLLI members present. The informal presentation covered his background, qualifications and interest in the job. Afterwards, he briefly chatted over coffee with directors.
     Back in session, the Board passed the following resolution:
          • Resolved: The OLLI Board of Directors empowers the president to make an offer to Thomas Clement for the position of executive director and to work out with him the details of a written employment agreement.
     The meeting was adjourned at 1:05. The next meeting of the OLLI Board of Directors will be held at Tallwood on Fri, Jan 18, at 10:00. All OLLI members are welcome to attend. Back
NOV 16, 2007: THE REGULAR MONTHLY MEETING OF THE OLLI BOARD OF DIRECTORS was held at Tallwood on Fri, Nov 16, at 10:00.
          At the recommendation of President Pat Carroll, Al Roe was nominated and approved to fill the seat on the Board that had been vacated as a result of the resignation of Ed Mentz. The following committee chair appointments were announced: Audiovisual Support--Paul Howard; Development--John Woods; and Planning--Valerie Braybrooke.
     John Woods, Chair of the Development Committee, reported that he had met with members of the Mason Development Office. The purpose of the meeting was to ascertain how Mason could help OLLI with a development plan and support fund-raising activities channeling money through the Foundation. The George Mason University Foundation would charge a 3% processing fee.
     A resolution was introduced by Paul Howard with the purpose of trying to get as much information stored electronically as possible. The following resolution was passed-- Resolved: OLLI Board meeting minutes, committee reports, financial data, executive director’s report, and other information normally presented to the Board shall be stored in electronic form on the OLLI server for ongoing reference and archival purposes, to begin as soon as reasonable. (Executive Session minutes, and personnel issue information, and other material of a sensitive nature shall be retained by the Secretary in "Board Only" files.)
     Treasurer Gordon Canyock introduced the following resolution, which was passed by the Board-- Resolved: The OLLI Board of Directors approves the proposed FY2008 Budget as presented by the Finance Committee.

     Executive Director Dick Chobot reported on the Loudoun program. He recommended that the Board approve continuation of the Loudoun program through 2008. Questions were raised about integrating the Loudoun catalog into the existing OLLI catalog. Gordon requested that the Finance Committee be given the opportunity to review the Loudoun budget. The question was raised as to what the parameters would be in a year when we will need to decide whether to continue or not; it was suggested that an ad hoc committee be appointed to come up with measurable criteria for evaluating the Loudoun program.
     Dick introduced the following two resolutions, which were both passed by the Board--
     • Resolved: The OLLI Board of Directors authorizes the Loudoun program to continue through 2008.
     • Resolved: The OLLI Board of Directors authorizes an additional $1,000 to cover the expenses of the Loudoun administrator (currently Madeline Lynn).

     Under "New Business," Vice President Ben Gold reported on two issues that were raised during the 2007 Town Meeting--
     • There was a suggestion made to place a box next to the coffee and cookies for people to make donations. It was the sense of the Board that this was not a good idea.
     • The issue of changing the class hours was raised. Our members have been surveyed on this issue several times and the results have always come back that the majority of the members are not in favor of a change. It was suggested that it might be time to look at this again. Bruce Reinhart responded that the Program Review Committee will consider repeating the survey and report back to the Board in January.
     The next regular Board meeting is scheduled for Fri, Dec 14, 10:00 at Tallwood. All OLLI members are welcome to attend. Back
OCT 24, 2007: THE REGULAR MONTHLY MEETING OF THE OLLI BOARD OF DIRECTORS was held at Tallwood on Wed, Oct 24, at 3:30. 
     The Board passed several resolutions--
          • To restructure committees (the restructure adds an Audiovisual Support Committee, renames Publications Committee to Communications Committee, places Hospitality and Reston Support committees under the Membership Committee, revises specific responsibilities of committees, and adds presidential appointments of OLLI Historian, OLLI Representative to Arts at Mason Board and University Liaison; see the Organization page and Committees page for more information);
          • To revise the job description of the executive director's position (read the revised job description on this Website page); and
          • To transfer $50,000 (the amount of the $1 million endowment that the Osher Foundation set aside for our possible use and subsequent pay back by 2014) from the George Mason Foundation, now held in a non-interest-bearing account, to OLLI so that we can put it into a money-market account and earn about $2,500 per year in additional income.
     A resolution was introduced to approve the 2008 OLLI budget as proposed by the Finance Committee. This resolution is scheduled to be discussed and voted upon at the next regular Board meeting on Fri, Nov 16. The proposed budget is described by Treasurer/Finance Committee chair Gordon Canyock as follows--
          • It will be a balanced budget (expenses equal revenues).
          • Revenues are based on an average 750 members excluding Loudoun.
          • No dues increase.
          • Loudoun to be a break-even budget for 2008.
          • Landscape budget be reduced to a minimum.
          • Pool parking increase per negotiation (not to exceed $14,000).
          • A reserve for repair/replacement of audio/visual equipment would be established.
          • The Rainy Day Fund would not be touched.
          • Friends of OLLI will continue to be budgeted separately and be used for Mason scholarships and capital-related expenditures.
          • Retains $60,000 for the executive director's compensation.
       At the OLLI Town Meeting on Nov 2, Treasurer/Finance Committee chair Gordon Canyock will summarize this proposed budget and will answer questions. There will be no separate meeting to discuss the 2008 budget, so the Town Meeting is the opportunity for members to learn more about the budget, ask questions and express concerns.  
     The next regular Board meeting is scheduled for 10:00 on Fri, Nov 16, at Tallwood. All OLLI members are welcome to attend. Back
SEP 11, 2007: THE REGULAR MONTHLY MEETING OF THE OLLI BOARD OF DIRECTORS was held at Tallwood on Tue, Sep 11, at 10:00.
     Debbie Halverson and Bob Lawshe encouraged volunteers to sign up and to help out for the OLLI yard sale, which is scheduled for Sat, Oct 27.
     The Treasurer’s report included initial data on fall registration, which indicates that we took a net loss of 31 members. Actual current membership as of Sep 10 was 724. A loss of 31 members translates to $10,850 in revenue.
     Friends of OLLI received $2,135 in contributions during August. Last year we received $3,950 for the same month. The year-to-date contributions this year are $6,100; last year they were $13,200, suggesting that some members may have decided to reduce their contributions to offset the increased dues.
     Dick Chobot announced that Madeline Lynn has been hired as a new site associate for Loudoun and that Bill Walsh has been hired to fill the administrative assistant position vacated by Diana Richards at Tallwood. Bill brings extensive audiovisual experience to the job.
     The Affiliation Agreement and Lease with Mason are now completed, and signing ceremonies are being planned.
     Sandra Driesslein reminded everyone to attend the new members' coffee at Tallwood on Sep 21, at 10:30.
     In executive session, the Board approved the following resolution:
          > Due to financial considerations, the contract of the incumbent Executive Director shall not be extended past December 31, 2007.
     This issue is being addressed in a separate President's Message.
     After returning to open session, the Board heard a report from John Woods, chair of the Ad Hoc Committee on ED Job Description. The purpose of the committee is to review and make suggested refinements based upon two years’ experience. A draft revised job description was presented and compared with the original job description of Jul 2005. The committee recommended that Board approval of the proposed job description be tabled for a vote at the next Board meeting after the members have had a chance to review the materials and the draft has been discussed.
     Ben Gold reported that tour buses are now restricted from the vicinity of the U.S. Capitol and the Supreme Court, and this is causing problems with Ben’s arranged tours of the Court. Permission has now been granted to park on 3rd Street, which is about two blocks from the court.
     The next regular Board meeting is scheduled for Wed, Oct 24, at 3:30 at Tallwood. (Please note the time change.) All OLLI members are welcome to attend. Back
AUG 31, 2007: A SPECIAL MEETING OF THE OLLI BOARD OF DIRECTORS was held at Tallwood on Fri, Aug 31.
     The meeting was called to order by Ben Gold, who was serving as interim president pending election of a president to replace Debbie Halverson who resigned on Aug 20. Ben welcomed OLLI members in attendance.
     Pat Carroll resigned as treasurer and was elected to the office of president. Ben handed the gavel and the chair over to Pat, who then took charge of the meeting.
     Gordon Canyock was elected to the office of treasurer. Per the guidelines in our Board Handbook, as treasurer Gordon also serves as chair of the Finance Committee.
     The president announced that we would adjourn into executive session. He explained to non-Board members present that we would be discussing personnel issues, and that such discussions are always held in executive session.
     The next meeting of the Board will be held on Tue, Sep 11, at 10:00 at Tallwood. Back
AUG 17, 2007: THE REGULAR MONTHLY MEETING OF THE OLLI BOARD OF DIRECTORS was held at Tallwood on Fri, Aug 17, 2007.
     Debbie Halverson spoke about the possibility of OLLI having a yard sale, details to be worked out later.
     Treasurer Pat Carroll led a discussion on budget assumptions for the 2008 OLLI budget. Along with several other possible assumptions, maintaining a balanced budget and not touching the rainy day fund were two of the issues mentioned. At present our working cash is down to $12,000. The end-of-year projection is for a budget deficit of $35,000. Information about fall registration totals should be available by Aug 31, the last day of registration. The fee for the use of the pool parking lot has been negotiated to $14,000/year.
     The Board passed a resolution that the Affiliation Agreement/Lease with GMU shall be accepted as written.
     Loudoun will be holding an open house on Mon, Sep 10. Advertisements have been placed in local Loudoun newspapers. An assistant will be hired to staff the Loudoun office. Our goal in Loudoun remains to be revenue neutral.
     Board members were reminded that the New Member Coffee is scheduled for Fri, Sep 21, at 10:00. The next OLLI Town Meeting is scheduled for Fri, Nov 2, at 10:00.
     Debbie Halverson announced her resignation as president as of noon, Mon, Aug 20, 2007. At that time, Vice President Ben Gold will take over as president until a new president is elected. Back
JUL 20, 2007: THE REGULAR MONTHLY MEETING OF THE OLLI BOARD OF DIRECTORS was held at Tallwood. The Board approved the President’s appointment of Paul Howard to fill a vacant seat on the Board. President Debbie Halverson announced the following board-member assignments:

        > Pat Carroll, chair of the Finance Committee;
        > Kathryn Russell, chair of the Program Committee;
        > Bruce Reinhart, chair of the Program Review Committee;
        > RoseMary Gustin, Rosemary McDonald and Kathryn Russell, members of the Program Review Committee;
        > Jack Underhill, chair of the to-be-reinstated Facilities Committee;
        > Emmett Fenlon, co-chair of the History, International Studies and Current Events Resource Group;
        > Ed Mentz, in charge of corporate relations in Reston, with a focus on retirement groups; and
        > Paul Howard, in charge of audio/visual equipment and related issues as well as a member of the Finance Committee.

     Treasurer Pat Carroll reported we currently have a $56,000 year-to-date deficit. However, July is our tightest month financially, and cash will again build up when fall registration starts on Aug 22. There will be a bank fee for using credit cards for registration and course/event fees.
     Executive Director Dick Chobot reported that the University has agreed to repair TA-3 at its expense. An analysis of the survey data has been completed, and several Board members will be meeting to review the materials. The executive director stated that consideration needs to be given to continuing the Loudoun Program for a sufficient period to allow for growth. He proposed presenting a business plan and a recommendation for a specific continuation period at the August meeting of the Board.
     The Board authorized the Finance Committee chair to continue to negotiate with the swimming pool management concerning the annual rent amount to be paid by OLLI for use of the parking lot.
     The Board passed the following resolutions--

        > Regarding the Fall for the Book program at Mason:
             >> That the $1,527.40 currently obligated [but not spent] for chairs be moved to unobligated funds.
             >> A sponsorship-level donation of $1,000 be made by OLLI to Fall for the Book in recognition of the past and current value of Fall for the Book programming to OLLI members.
        > Regarding committees:
             >> The OLLI Board of Directors directs the President to establish an Ad Hoc Committee on Committee Structure to draft recommendations to
be available no later than the Board’s September meeting.

     The next Board meeting is scheduled for Fri, Aug 17, at 10:00 at Tallwood. OLLI members are welcome to attend. A time for public comments is provided prior to adjournment. Back
JUN 15, 2007 -- The Board elected officers at its meeting on Jun 15:

     > Debbie Halverson, president;
     > Ben Gold, vice president;
     > Pat Carroll, treasurer; and
     > Susanne Zumbro, secretary.

     The Board also provided guidance to executive director Dick Chobot on the extension of OLLI’s Affiliation Agreement with George Mason University and on the OLLI contribution to the paving of the parking lot used by OLLI at the Fairfax Swimming Pool.
     The Board received reports from the treasurer and the executive director. As chair of an ad hoc committee, the outgoing secretary provided to directors copies of a major revision of the Board Handbook, also available on the OLLI Website.
     The next Board meeting is scheduled for Fri, Jul 20, at 10:00 at Tallwood. OLLI members are welcome to attend. Back
Note: No board meeting was held in May 2007 due to the annual election of six board members.
AT THE APR 27, 2007 BOARD MEETING, The Board made several decisions:
  • Extended the Loudoun pilot program through the fall term at $50 per course or $125 for unlimited access to the experimental Loudoun program. Persons who participate in the fall Loudoun pilot program may apply their fee payment against a regular full year OLLI membership commencing in winter 2008. (As before, persons who participate in the spring or summer 2007 Loudoun pilot program may apply the sum of their fee payments against a regular full-year OLLI membership commencing in fall 2007.)
  • Approved three-year operating guidelines for the Institute.
  • Implemented a procedure for provisional approval of Board minutes by email in order to send them more promptly to OLLI members who request that minutes be emailed to them.
  • Approved a major revision of the Board Handbook (to be posted on the OLLI Website shortly).
  • Approved resolutions of appreciation to the American Foreign Service Association and the National Park Service for consistently providing high quality programming to OLLI members.
     Treasurer Charles Duggan reported that the OLLI year-to-date budget is ahead by approximately $20,000, and the overall deficit for the year should be less than originally projected. This is due to membership being higher than projected (758 rather than 725), to keeping expenses under budget, and to some billings not yet received.
     President Debbie Halverson and executive director Dick Chobot provided observations from their attendance at the recent conference of Osher Foundation-funded LLIs. Both said it was clear that OLLI-Mason is recognized as a leader, and both were impressed anew by the generosity of the University compared with the experience of some other OLLIs. The OLLIwood Gardens and the OLLI Players presentation at the Mason Theater of the First Amendment event were among this year’s WOW-worthy LLI activities highlighted at the OLLI Network conference. OLLI E-News was highlighted in a presentation by Dick Chobot.
     Debbie announced two appointments: Valerie Braybrooke has been appointed as the chair of the new Landscape Committee, and Pat Carroll has been appointed as the OLLI representative to the Arts at Mason Board (per the request of the College of Visual and Performing Arts for an OLLI rep). In making this appointment, Debbie secured clarification that OLLI does not provide member names for fund-raising purposes.
     Discussion items included suggestions for continuing to improve the election process by ensuring that members could petition to be a Board candidate, that there would be regular publicity, and that ballots would be mailed closer to the dates for candidate speeches.
     When a Board member observed that the OLLI E-News should not be used to chide individuals through letters to the editor, Publications Committee chair Gordon Canyock and OLLI E-News editor Rod Zumbro explained their revised policy on letters to the editor: Whenever an OLLI response is clearly appropriate, they will commit to publishing an OLLI response in the same issue so that members will have more complete information and a balanced picture. To that end, there is an earlier deadline for letters to the editor -- 7pm on Mon rather than 7pm Wed -- to provide time for the appropriate OLLI official to respond. Rod and Gordon will also work with letter writers to help ensure civil discourse and accuracy of facts.
     The OLLI Annual Membership Meeting is Fri, May 4, at 10:00 at Tallwood. The agenda includes Board candidate speeches and an annual report. Voting continues until May 18. There is no regularly scheduled Board meeting in May. The next Board meeting is for election of officers and takes place on Fri, Jun 15, at 10:00 at Tallwood. Back
AT THE MAR 16, 2007 BOARD MEETING, President Debbie Halverson made several announcements. On behalf of Richard Lanterman, chair of the Nominating Committee, she announced the committee’s slate of candidates for the OLLI Board: Joan Axilbund, Joe Cowden, Emmett Fenlon, Debbie Halverson, Bob Lawshe, Rosemary McDonald, Ed Mentz, Al Roe and John Woods. Debbie welcomed Jack Underhill as an appointed member of the Board to fill out the term of Don Yesukaitis, who resigned. She announced that Ben Gold had resigned as chair of the Facilities Committee since he has become the chair of the Reston Resource Group.
     The Board dissolved the Facilities Committee and established a Landscaping Committee. This was done because the functions of the Facilities Committee, except for the landscaping of the Tallwood grounds, are now handled by the executive director and staff. The Board defeated a proposal to change the winter closing policy to following the George Mason University Fairfax Campus from the current policy of following the Fairfax County School System.
     The Board agreed with a Planning Committee recommendation that the dues for the Loudoun pilot program for the summer will be $50. Any person who participates in the spring program, the summer program or both, may apply the sum of their Loudoun fee payments against a regular full year OLLI membership commencing in the fall 2007. Regular OLLI members will continue to be able to attend Loudoun pilot program courses with no additional fee on a space-available basis.
     Executive director Dick Chobot announced he has been able to replace the insurance policy for OLLI directors and officers with a broader-coverage policy that includes all volunteers acting in an official or sanctioned capacity, in addition to directors, officers and employees.
     The April Board meeting will take place on Fri, Apr 27 at 10:00 at Tallwood. This is a change from the previous date of Apr 21, because on that date Debbie and Dick Chobot will attend a conference in Atlanta of the 115 Osher Lifelong Learning Institutes throughout the country. OLLI members are welcome to attend the Apr 27 Board meeting. Debbie schedules a period near the end of the agenda for public comments. Back
AT THE FRI, FEB 23, 2007, BOARD MEETING, the Board of Directors unanimously approved the president's appointment of Jack Underhill to fill the remainder of the term of Director Don Yesukaitis, which expires in May 2008.
     The Board also approved the appointments by Richard Lanterman, Nominating Committee Chair, of the following members to fill his committee: Florence Adler, Leo Brennan, Eileen Duggan, Abbie Edwards, and Ted Parker.
     Charles Duggan commented on the final 2007 budget and reminded the Board that the budget projects a deficit of $47,000 for the year. The budget is based on 725 members and we currently have over 750 members, so we can possibly reduce the deficit if the number of registered members remains the same or increases. Charles also noted that the recent raising of our dues might possibly cause a drop off in membership.
     Over 100 people already have signed up under the spring pilot program in Loudoun where 10 courses and two ongoing activities are being offered to Loudoun members. Once registration closes on Mar 14, a list of open classes will be published in OLLI E-News and made available to all OLLI members.
     The Board will host a party on Mar 23 for volunteers in non-teaching capacities. Invitations will be sent out shortly. The Teacher Appreciation event to recognize our instructors will be held on Apr 27.
     The Executive Director announced that he and Valerie Braybrooke have been working on creating a Web-based membership survey. The information gathered will be used to help with planning and program evaluation.
     The next regular meeting of the Board is scheduled for Fri, Mar 16, at Tallwood at 10:00. OLLI members are welcome to attend. President Debbie Halverson schedules a period near the end of the agenda for public comments. Back
AT THE BOARD'S MEETING ON JAN 19, 2007, Charles Duggan was elected OLLI Treasurer. Former treasurer Don Yesukaitis, who had resigned from the Board at the end of December, was honored for his significant contributions to the Institute’s financial infrastructure. The Board approved president Debbie Halverson’s appointments of Charles Duggan as chair of the Finance Committee and Richard Lanterman as chair of the Nominating Committee.
     Executive director Dick Chobot made a presentation to the Board on a major database upgrade and online registration system. He is working with Kenneth McLean, who developed the Arlington LRI’s system, on an adaptation to meet OLLI’s needs. Dick has had the advice of several OLLI members who are technically knowledgeable; this arrangement was formalized in Board approval of an Ad Hoc Oversight Committee on Database Upgrade. Also, the board approved a change to the way registration would work when the new online registration system starts (fall 2007 at the earliest); this change, affecting only the few courses that are oversubscribed, would make registration fairer to all members.
     The Board approved several specific expenditures of  Friends of OLLI funds:
  • $13,500 toward the cost of the membership database upgrade and programming,
  • $8,000 for the award of four $2,000 scholarships to George Mason University, and
  • $6,960 to be used for the purchase of classroom chairs for TA-1.
A TRANSPARENCY POLICY in matters relating to OLLI finance and governance was approved. Among its provisions are an email message to the membership providing the agenda for Board meetings as soon as practicable after it has been sent to Directors and an email of approved Board minutes and non-confidential attachments to those who request them. A hard copy of approved Board minutes and non-confidential attachments will also be posted or available at all major OLLI locations.
     The Board approved Provisional Procedures and Guidelines for the Nominating Committee to provide guidance for its first operation under the revised Bylaws.
     The next regular meeting of the Board is scheduled for Fri, Feb 16, at Tallwood at 10:00. OLLI members are welcome to attend. President Debbie Halverson schedules a period near the end of the agenda for public comments. Back
ON JAN 4, 2007 THE BOARD HELD AN ANNUAL RETREAT for Directors and the executive director in a self-assessment process that focused on building teamwork among the components of OLLI’s leadership: the Board, the president and the executive director. President Debbie Halverson used The Nonprofit Leadership Team; Building the Board-Executive Director Partnership by Fisher Howe (2004, Jossey-Bass, A Wiley Imprint, San Francisco) as a basis for discussing building teamwork, reviewing the OLLI mission and working toward a vision for the future.
     The retreat was held at the George Mason University campus facility in Loudoun County. This building, with modern well-equipped classrooms, computer labs and conference rooms, is at 21641 Ridgetop Circle in Sterling. It will house the first OLLI courses to be offered in Loudoun County this spring. Back
DEC 15, 2006 BOARD MEETING: As part of approval of a 2007 budget for OLLI, the Board set a dues level of $350, effective with any annual dues paid that begin with the spring term in 2007. A president’s message from Debbie Halverson released on Jan 2 explained the reasons for this in more detail. This article summarizes the Board’s actions at its Dec 15 meeting.
     The Finance Committee had calculated expenses in 2007 of $345,000, a six percent increase over similar expense items in 2006, when the $100,000 to pay for the executive director’s salary and benefits is included. Osher grants were used to pay the ED in 2006, so no OLLI funds had to be used, minimizing the effect on members. The Finance Committee recommended dues of $320, less than the cost per member of $476.
     The difference would be financed through use of either the Osher endowment loan or use of undesignated cash plus other minor sources of income. The Finance Committee felt that any future dues increases could be determined better once we know more about the University's plans for the Tallwood site, the status of the University Based Retirement Community, whether or not our expansion into Loudoun will provide additional revenue, and whether or not we can obtain funding from outside sources.
     Taking these factors into account, the Board felt it was wise to base expenses more heavily on dues now rather than draw down undesignated cash built up over the years or to use a loan from the Osher endowment. The $350 dues level narrows but does not eliminate the gap between costs and dues income. The Board also agreed not to use the Osher endowment loan or to borrow without specific Board action to approve this step. The Board agreed to a four percent increase in hourly staff salaries, and a bonus to recognize these staff members’ work during the 2006 transition year.     The Board approved a recommendation from the Planning Committee that new OLLI members who registered for the spring 2007 Loudoun Pilot Program will receive a discount equal to the amount paid in the spring ($35 or $100) on regular annual OLLI dues if they join in summer or fall 2007.
     The Board approved a recommendation from the Program Review Committee that the following statement on controversial Issues become OLLI Board Policy and serve as guidance to the Program Committee and Resource Groups:

STATEMENT ON CONTROVERSIAL ISSUES
     A vital activity of a learning community is the critical examination of ideologies and institutions. It is essential that OLLI instructors have the right to express their views in a professionally responsible manner. This is consistent with basic rights and the climate of academic freedom that exists within George Mason University, the institution with which OLLI is affiliated. Toward this end OLLI supports the freedom of intellectual inquiry in the pursuit of ideas and the freedom of speech and open exchange of ideas in all of its programs and course offerings.
Note:  The above wording is adapted from:
  • The Judicial System for Student Conduct (George Mason University, Office of Student Life, June 2004)
  • The George Mason University Faculty Handbook (1994)

     The next regular meeting of the Board is scheduled for Fri, Jan 19, at Tallwood at 10:00. OLLI members are welcome to attend. President Debbie Halverson schedules a period near the end of the agenda for public comments. Back
A SPECIAL OPEN BOARD MEETING ON DEC 7, 2006 on the proposed 2007 OLLI budget was attended by eight OLLI members in addition to Directors and staff.
      The budget as proposed by the Finance Committee includes expenses in 2007 of $345,000, which represents a six percent increase over similar expense items in 2006, and also includes an additional $100,000 to pay for the executive director’s salary and benefits in 2007. Osher grants were used to pay the ED in 2006, so no OLLI funds had to be used. Based on 725 members, the proposed 2007 cost per member would be $476. The proposed dues level is $320, a 14 percent increase over the current $280. The difference between the $476 cost per member and the $320 annual membership dues amount is $156, and is proposed to be financed through use of Osher-related grant and interest income ($40), other interest income ($5), either use of the Osher endowment loan or use of undesignated cash ($97), and the OLLI initiative in Loudoun County ($14).
     Several OLLI members challenged the Board to think long-term and to reduce the level of dependence on an Osher Endowment loan or undesignated cash by increasing the dues to a higher level than the proposed $320 per year. Amounts of $340, $350 or $400 were mentioned. Raising the dues by a lesser amount was felt to be a temporary solution and not wise. Members mentioned the potential for major expenses down the line, such as moving to Mason’s University Based Retirement Community, and the need to "put some money in the pot" for such unknowns and possible emergencies.
     Several Directors suggested a higher dues amount than proposed, either to base the budget to a greater extent on dues or to lessen the amount needed from the Osher Endowment loan or from undesignated cash. One Director will propose an amendment to the proposed budget to raise the dues to $360. One member expressed concern about the impact of a larger dues increase on couples paying for two memberships in one family.
     No votes were planned for this discussion meeting. The Board will vote on the 2007 budget at the Dec 15 Board meeting at Tallwood at 10:00. OLLI members are welcome to attend. President Debbie Halverson schedules a period near the end of the agenda for public comments. Back
THE MAJOR DECISION BY THE BOARD at its Nov 17, 2006, meeting was taken in executive session, where Directors approved the extension of executive director Dick Chobot’s contract for a ten-month period, ending Dec 31, 2007, at the current salary rate and related benefits.
     The Board established an ad hoc committee to develop a major revision of the Executive Handbook, a compilation of legal documents, policy and procedures that serves as a reference resource for Board members. Secretary Carol Henderson will chair this committee. Its membership will include previous secretaries Gordon Canyock and Eileen Duggan and ED Dick Chobot.
     Because the Board had approved installation of defibrillators at OLLI campuses, Dick Chobot asked guest expert Doug First to speak with the Board about George Mason University policy on the machines. Doug is retired from the Mason faculty, and is a consultant to the Mason Office of Risk Management and Safety. He provided a brief history of the development of defibrillators and how they work, and answered questions about them. The Mason Office gives a four-hour training course regularly in defibrillator use and CPR. The defibrillator provides a jolt if restarting the heart is needed, but if breathing does not resume, CPR is then needed.
     He explained that neither the University nor Virginia law require the use of defibrillators, but the Mason Office strongly recommends their use. Operators are protected under the Virginia Good Samaritan law and the University is insured, as well.
     Defibrillator pads need replacement about every six months, and the machines should have a weekly visual inspection to make sure they are in working order. Any OLLI machines purchased with OLLI funds but housed on University property would be owned and maintained by the University and be covered by the Mason liability policy. Details still to be worked out include maintenance of machines at OLLI sites not University property, such as at Reston.
     The Finance Committee and executive director are completing work on the 2007 OLLI budget to be presented to the Board. Treasurer Don Yesukaitis announced that there will be a special Board meeting solely on the proposed budget. Interested OLLI members are encouraged to attend and ask questions. This open meeting on the 2007 budget will be held on Thu, Dec 7, at 10:00 at Tallwood.
     The next regularly scheduled meeting of the Board will be held on Fri, Dec 15, at 10:00 at Tallwood. OLLI members are welcome to attend. President Debbie Halverson schedules a public comment period near the end of the agenda to hear from members attending Board meetings. Back
AT ITS MONTHLY BOARD MEETING ON FRI, OCT 27, 2006, THE BOARD OF DIRECTORS passed a resolution of appreciation "to express profound appreciation to Janice Dewire for her leadership and dedication to OLLI as demonstrated in the organization and execution of the OLLI Fifteenth Anniversary Celebration." Janice acknowledged the help of all the people it took to throw a party for 150 people.
     The topic of what’s known as directors and officers insurance coverage (or D&O coverage) was discussed. In January 2005 OLLI switched to VARisk2 as a function of its affiliation with GMU; this coverage was less expensive than OLLI’s previous commercial coverage. However, as Executive Director Dick Chobot investigated the details of this coverage, he identified several potential flaws. An example is considerable uncertainty as to coverage for non-Board members serving in assignments where there is an exposure. This situation led to a resignation of a member of the Finance Committee.
     Dick recommended that OLLI change back to commercial D&O coverage. The estimated cost is $1,300 compared to $500 under VARisk2. The Board agreed, and a resolution was approved to authorize this additional expenditure.
     President Debbie Halverson announced that Dick Chobot would be sending an email to the membership asking any member to respond if they would like to have Board minutes emailed to them. A copy of the minutes will continue to be posted in the Social Room.     The Board approved the use of absentee votes by Board members on proposed resolutions circulated before the meeting. Such votes would be valid if received by the secretary prior to the Board meeting, and only for the original resolution.
     In executive session the Board heard and discussed the report and recommendations of the Ad Hoc Committee on the Future of the Executive Director position. This session was for discussion only. Board members are expected to vote on the issue in executive session in November.
     The next meeting of the Board will be held on Fri, Nov 17, at 10:00 at Tallwood. OLLI members are welcome to attend the open portion of this meeting. President Debbie Halverson schedules a public comment period near the end of the agenda to hear from members attending Board meetings. Back
THE SEP 15, 2006, BOARD MEETING was held in Reston in the classroom space at Lake Anne with several OLLI members present as observers. President Debbie Halverson took special care to explain Board procedures for the benefit of the guests.
     Development Committee chair Eileen Duggan and executive director Dick Chobot presented a development plan. Eileen explained to Board members that she would need their help in cultivating potential donors as OLLI looks ahead to the need within the next few years to raise substantial funding for moving and other expenses depending on GMU’s plans for the Tallwood site and the development of its University Based Retirement Community.
     The Board approved unanimously a set of revised bylaws prepared by Gordon Canyock, who chairs an Ad Hoc Bylaws Revision Committee. This followed up on months of work by the committee and deliberations by Board members via email and at the two previous Board meetings. The next step is to bring this package to the full membership via a special mailing with a mail ballot, and a special membership meeting, now scheduled for Nov 14 at 10:00 at Tallwood.
     The Nov 14 meeting is just one of several key dates this fall. Debbie Halverson called attention to the full list:
  • Fri, Oct 20, 11:30:    OLLI’s 15th anniversary celebration, Christ Lutheran Church
  • Fri, Oct 27, 10:00:    The October Board meeting is being moved a week later to this date at Tallwood in order not to conflict with the 15th anniversary event
  • Fri, Nov 3, 10:00:    OLLI Town Meeting, Tallwood
  • Tues, Nov 14, 10:00:    Special Membership Meeting on bylaws revision, Tallwood
  • Fri, Nov 17, 10:00:    November Board meeting, Tallwood
  • Fri, Dec 1, 11:30:    Holiday Party, International Country Club of Fairfax
     The Board also approved by a vote of 8 to 2 language to provide strict accounting for the use of any meals and entertainment expenses as authorized by the Board in July. The implementing language reads as follows: It is expected that there will be occasions when an OLLI representative will be expected to incur meals and entertainment expense on behalf of the Institute. Such occasions shall typically be instances when an OLLI representative is hosting or entertaining a GMU contact or other non-OLLI guest. The only individuals empowered to incur or authorize such expenses are the president and the Executive Director. If an individual other than the president or the Executive Director incurs such expense, pre-approval, if possible, must be obtained. All requests for reimbursement of meal and entertainment expense must be documented, approved by the president and reviewed by the treasurer before reimbursement.
     The next meeting of the Board will be held on Friday, Oct 27 at 10:00 at Tallwood. OLLI members are welcome to attend. President Debbie Halverson has been scheduling a public comment period near the end of the agenda to hear from members attending Board meetings. Back
AT THE BOARD OF DIRECTORS MEETING ON FRIDAY, AUGUST 18, 2006, the Board approved the appointment of Pat Carroll to the Board to fill the vacancy created by the resignation of Roberta Wulf. The Board dissolved the Administration Committee since its functions are now the responsibility of the Executive Director.
     The Board approved a resolution to support George Mason University’s plan to develop a university-based retirement community that will include a new home and headquarters for OLLI. This is intended for Mason's Board of Visitors as it takes up the issue this month.
     A plan was approved for a pilot program at Mason's Loudoun Campus for the spring 2007 term. The pilot plan of at least five courses is expected to break even financially. It has been developed with the assistance of the university and members from Loudoun County.
     Both Treasurer Don Yesukaitis and Executive Director Dick Chobot noted the good results of this year’s outside audit of OLLI finances. Looking ahead to the development of the 2007 budget, the Board also provided some guidance to the Finance Committee on budget assumptions. These included such common-sense points as aiming for a balanced budget and relying mainly on dues revenues but determining the feasibility of other revenue sources as well.
     Debbie Halverson’s plan to appoint an Ad Hoc Committee to Consider the Future of the Executive Director Position was approved. The Board also spent time on bylaws revision issues, and on whether it is possible to provide defibrillators if some members do not want these machines used on them.
    The next meeting of the Board will be held in Reston at the Washington Plaza Baptist Church (where Lake Anne classes are held) at 10:00 on Friday, September 15. OLLI members are welcome to attend, and Reston area members are encouraged to take advantage of this opportunity to see the Board in action. Members' questions and comments are always welcome in Board deliberations, and President Debbie Halverson has also been scheduling a public-comment period near the end of the agenda to hear from members attending Board meetings. Back
AT THE BOARD OF DIRECTORS MEETING ON FRIDAY, JULY 21, 2006, the Board of Directors approved the extension of the Executive Director’s contract through February 28, 2006. 
     The Board also gave approval to the Planning Committee to move ahead with a pilot program on Mason’s Loudoun campus involving two to five classes. Peter Stearns, GMU’s Provost, asked OLLI to initiate this program. Mason will provide space and some funds for marketing. Loudoun residents attending classes will be charged a minimal fee but will not be considered OLLI members and will not be able to participate in classes at Tallwood or Reston. OLLI members will be able to attend the courses offered in Loudoun at no cost. OLLI member Ray Beery, a Loudoun county resident and former OLLI president, will spearhead the effort. This will be a test program to determine the level of interest in Loudoun County. 
     The Board determined that the President and Executive Director should have some funds for discretionary use such as meals and entertainment and voted to provide a monthly budget of $200 per month. It was further determined that a policy needed to be implemented for the governance and use of such funds. Gordon Canyock and Charles Duggan will draft a policy statement for consideration at the August Board meeting.
     Gordon Canyock, the Bylaws Committee Chair, distributed copies of new draft Bylaws for the Board to review and discuss over the next two months. In September the Board will be asked to vote in favor of the proposed changes to the Bylaws. Assuming the vote is positive, the Bylaws then will go to the membership and they will have the opportunity to vote on them at a special meeting in November.
     The Board of Directors approved making a $500 contribution in 2006 to the Fall for the Book Festival from "Friends of OLLI" funds. The festival, whose principal sponsors include George Mason University and the City of Fairfax, has arranged to have authors speak at OLLI each year since 1999, the year the festival was organized. In addition, the festival has provided bus transportation from Tallwood to the main campus to hear some of the more well-known authors. Details about this year’s festival will be included in upcoming issues of OLLI E-News. Back
AT THE BOARD OF DIRECTORS MEETING ON FRIDAY, JUNE 16, 2006, President Debbie Halverson announced the following appointments:
  • Charles Duggan as chair of the University Liaison Committee;
  • Pat Carroll as chair of the Planning Committee;
  • Susanne Zumbro as Class Liaison Coordinator; and
  • Roberta Wulf as coordinator for the OLLI Town Meeting on Nov. 3, 2006. 
Debbie also announced that Jan Dewire is putting together plans for an OLLI 15th year anniversary celebration to be held on Oct. 20, 2006.
     The Board was told about queries concerning Loudoun County. Mason is creating a new Loudoun County campus, and Mason Provost, Dr. Peter Stearns, has requested that OLLI consider providing a program to seniors living in that area. OLLI representatives explained that OLLI does not have the financial resources for program support in Loudoun and that there is no groundswell of citizen demand for such a program. Understanding the complications, the Provost offered to host a meeting with Mason's Loudoun Operations Director to explore possible solutions. OLLI has made no commitment or plans and is involved only in preliminary discussions.
EXECUTIVE DIRECTOR'S CONTRACT 
Part of the Board meeting was held in executive session, during which time the Board directed the president to negotiate an extension of the executive director’s employment contract (which expires on Aug. 31, 2006) for another six months, through Feb. 28, 2007. Osher funds are anticipated to be the vehicle to pay for the executive director’s compensation, and the negotiated contract will be subject to Board approval.    
     The next Board meeting will be held on Friday, July 21, at 10:00 at Tallwood. OLLI members are welcome to attend. Back
NEW OLLI OFFICERS: At its first meeting on JUNE 2, 2006, the new Board of directors elected the following officers: President, Debbie Halverson; Vice President, Eileen Duggan; Secretary, Carol Henderson; and Treasurer, Don Yesukaitis. These OLLI officers start serving their one-year terms immediately. Back
AT ITS MONTHLY BOARD MEETING ON APR 27, 2006, THE BOARD OF DIRECTORS voted to dissolve the Long-Term Planning Committee and replace it with a Planning Committee as a permanent standing committee. The committee will be responsible for analyzing the short-term and long-term needs of the Institute, focusing on all areas of growth and development (membership, physical locations, programs, financing, etc.) and the relationship with Mason, the Bernard Osher Foundation and other potential sources of support. The committee will evaluate the Institute’s needs, opportunities and options and report its findings and recommendations to the Board.
     A space crunch at Tallwood has caused a conflict between using the social room annex for small classes and keeping it available for informal social gatherings and as a lunchroom. The issue was referred to the Program Review Committee. As the issue comes up, Dick Chobot will consult with the PRC and schedule classes consistent with the committee’s advice.
     In an executive session, the Board agreed on points to be raised in the annual evaluation of the executive director. This process was begun at a date seven months into the first year in order to give OLLI’s first executive director useful feedback, and to enable all Board members who had worked with him since his hiring to participate while each was a current Board member.
     The Board meeting concluded with a toast and various tributes to outgoing president Charles Duggan (photo at right by Kathie West) and his outstanding record of major change in growth and financial support for OLLI in his two terms as president. The contributions of Board members whose second term was ending, Florence Adler and Ceda McGrew, were also recognized.
     Because of Board elections being held this month, the Board will not meet in May. The next Board meeting will take place on Fri, Jun 2, at 10:00 at Tallwood. The main order of business will be the election of officers for 2006-2007. OLLI members are welcome to attend. Back
BOARD RETREAT
ON WED, MAR 22, 2006, THE BOARD HELD A RETREAT for Board members and the executive director to engage in a self-assessment process that focused on internal Board issues, major transition and organizational change, and the responsibilities of the Board, committees and the executive director. The Board reached consensus on several improvements to the functioning of the Board and to achieving a more effective relationship among the Board, committees, and the staff.
     As an example, the Board developed a process for addressing key policy issues that cut across the areas of more than one committee. A temporary task force would be appointed by the president to work with the executive director to identify options and implications and make recommendations to the Board by a certain date. The first key issue on which president Charles Duggan may use such a process is the issue of OLLI growth – the possible directions of growth and the implications of various types of growth for the Institute. Back
AT ITS MONTHLY BOARD MEETING MAR 17, 2006, THE BOARD OF DIRECTORS and a number of attending OLLI members heard from guest Dr. J. Thomas Hennessey, Chief of Staff to the President, George Mason University, who spoke about the planning to date for a university-based retirement community ("UBRC") at Mason.

     Dr. Hennessey placed the UBRC in a broader context as one of several projects planned under Virginia’s Public Private Education Facilities and Infrastructure Act. These projects include faculty and staff housing, an information technology and engineering complex and a hotel/conference center as well as the UBRC.
     Two UBRC proposals have been received, from Sunrise Assisted Living, Inc. and from PRACEIS LLC. Further steps include review of these proposals, a 45-day posting period, and then negotiations with the proposing firms. The committee’s criteria for a good UBRC include a location on campus, an integrated program with a Mason school or program, and community involvement.
     Space requirements include space for OLLI, for the George Mason Senior Living Program, and for community space (theater space for Mason's Theater of the First Amendment); parking; and four residential components – mostly independent living units, with assisted living units, memory care and skilled nursing care. The residential components comprise what is known as a continuing-care retirement community.
     Dr. Hennessey said he is not sure that either of the proposals meets all required standards; other proposals have been solicited and one preliminary proposal has been turned down. Several elements are still uncertain, including timing and which plot of land would be used. OLLI would share space with the Senior Living Program, which uses classrooms mainly in the afternoon and evening. OLLI’s administrative space would not be shared.
     To implement any negotiated final agreement, a special purpose entity, a 501(c)(3) organization, will be created; Dr. Hennessey expects that OLLI would have representation on this organization’s board. Dick Chobot is a member of the Mason committee that Dr. Hennessey currently chairs on the UBRC.
     Clearly, many questions cannot be answered with available information; much will depend on negotiations. Discussion identified both concerns and opportunities related to the concept of OLLI space at a Mason UBRC.

     It was the sense of the Board that the following draft OLLI Vision Statement, as proposed by the Long-Term Planning Committee, was useful and that the committee should continue its work:

OLLI VISION STATEMENT
  • Continue to serve the Northern Virginia community by providing intellectual and cultural experiences for residents in their retirement years.
  • Achieve net positive annual growth in membership consistent with area needs.
  • Provide expanded social atmosphere for members.
  • Provide expanded quality and quantity curriculum for learning/entertainment.
  • Permanent building in the geographic area.
  • Maintain close affiliation with George Mason to include faculty, course development and facilities.
  • Rely on an Executive Director and a capable professional staff to complement volunteer efforts.
  • Serve the larger Northern Virginia area from geographically diverse locations as a catalyst.
  • Continue to cooperate and work with other Lifelong Learning Institutes in the Washington, D.C. metropolitan area and elsewhere.
  • Achieve the above in a financially responsible way.
      The Board voted 13 to 2 to schedule a retreat for Board members only, plus the executive director, on Mar 22. This followed a spirited discussion of whether growth issues raised in various email postings among Board members should be handled in an extra regular open Board meeting, in an executive session or in a closed Board retreat, and whether the bylaws prevented a retreat session or whether retreats were standard practice and not prohibited when a nonprofit Board needed to engage in self-assessment. The vote reflected the conclusion reached by and proposed by OLLI officers that to get a handle on transition difficulties and to review the appropriate roles of Board, committees and staff, a retreat was needed. (See retreat highlights immediately below.)
     The Board also heard updates on program planning, financial reporting and budget planning and heard a report from the Nominating Committee on its slate of nominees for upcoming Board vacancies. Listed alphabetically, Board candidates are: Valerie Braybrooke, Gordon Canyock, Pat Carroll, Charles Duggan, RoseMary Gustin, Joe Torpey, Phil True, Roberta Wulf, Rod Zumbro.
     The Board usually meets on the third Friday. However, due to travel schedules of several officers and the executive director, the April Board meeting has been rescheduled for Fri, Apr 28, at 10:00 at Tallwood. OLLI members are welcome to attend. Back
AT ITS MEETING ON FEB 17, 2006, THE BOARD OF DIRECTORS commended Program Review Committee members Kathryn Russell (chair), Bob Bohall and RoseMary Gustin for having stepped in so effectively on winter and spring term programming and for putting together a good new program planning structure with the executive director. The Program Committee, to be chaired by a PRC member, will consist of the heads of subject area resource groups and programmatic resource groups such as special events and Reston. Dick Chobot and program assistant Rae Shafer will be responsible for the summer program, and the new structure will evolve for fall program planning. The PRC will return to its original review function.
     The Board approved up to $5,000 to provide for the engagement of outside legal counsel to review contracts and other documentation. Board members felt that the Institute had reached a level of maturity and complexity that such assistance is needed occasionally. Executive director Dick Chobot will assist in identifying attorneys knowledgeable about nonprofit organization law. The subject of an early such consultation would be travel opportunities and related contract and liability issues.
     A resolution on the future budget process calling for line-item details and narrative explanations in a budget to be presented in October was defeated 3-10. The Finance Committee will consider in March a draft 2007 budget process being prepared by Dick Chobot with a timeline calling for budget submission in October and a separate Board meeting on the budget in November.
     A financial report on the "Friends of OLLI" donations in 2005 included data of interest:

    * 23.6 percent of OLLI members made donations, a very good record.
    * Board members donated more than 14 percent of the total.
    * Averaging donations at $26 per member indicates that without donations, dues would need to be significantly higher to cover operating expenses and certain capital expenses such as equipment.

     The Board also discussed the idea of advertising or sponsorships as a way to cover certain costs, such as the printing of the OLLI catalog. There was strong opposition to paid ads. Sponsorships might involve a corporation underwriting the catalog printing costs in return for a line in the catalog acknowledging their assistance. The Development Committee, chaired by Eileen Duggan, will explore the pros and cons of the sponsorship issue with Dick Chobot and report back to the Board.
     Information items reported on included--

    * A request by the GMU site in Loudoun County for an expression of interest in using their space for OLLI classes. Dick Chobot will prepare a draft Memorandum of Understanding on such an undertaking and report back to the Board.
    * The LeisureWorld retirement community in Loudoun County is interested in an internal program of classes for their residents; Dick Chobot may advise them on development of an internal program.
    * Charles Duggan and Dick Chobot will represent OLLI at the April 19-21 biennial meeting of lifelong learning institutes funded by the Osher Foundation. The Osher Foundation pays expenses for this meeting.

     The Board will meet next on Fri, Mar 17, 2006, at Tallwood. OLLI members are welcome to attend. Back
AT ITS JAN 20, 2006 MEETING, THE BOARD OF DIRECTORS heard from Treasurer Don Yesukaitis that OLLI ended the year with a strong cash position. The Institute showed a net income of more than $12,000 against a budgeted loss of $11,000. He attributed this difference in outcome mainly to a payroll total lower by $13,000 than budgeted due to staff departures and interim periods with less than full staffing as well as to some reduced expenses.
     The Board approved President Charles Duggan’s appointment of Florence Adler as Nominating Committee chair and her appointment of Leo Brennan, Michael Coyne, Cloe Ingram, Richard Lanterman and Ceda McGrew as members of the Nominating Committee. Details are in a separate article by Florence.
     The Board approved expenditures from the "Friends of OLLI" funds of $8,000 in gift scholarships for deserving GMU students and up to $5,000 for defibrillators at Tallwood and Lake Anne. Details on these uses of "Friends of OLLI" funds are explained in a separate article by Eileen Duggan.
     Charles Duggan reported that he and Eileen Duggan represented OLLI at a Virginia legislature sponsored pre-session for community representatives in Northern Virginia where they presented testimony in support of strong state support for GMU.
     The Board will meet next on Fri, Feb 17, at 10:00 at Tallwood. OLLI members are welcome to attend. Back
AT ITS DEC 16, 2005 MEETING, THE BOARD OF DIRECTORS, in a vote of 14 to 1 with one abstention, approved the 2006 operating budget. The budget had been submitted by the Finance Committee in a revised form from that presented at the November Board meeting.
    The approved budget does not require a dues increase. OLLI annual dues will remain at $280 in 2006. The $7,000 in revenue a $10 increase in dues would have generated is expected to be offset by a similar amount of revenue from the income from the Osher gift of a $1 million endowment. The $1 million is expected to be received by the GMU Foundation by mid-January. This timing will allow an income payment to OLLI of approximately $7,000 in September 2006, earlier than previously believed. If the receipt of funds is delayed, then the payout will be reduced to approximately $3,400 in FY 2006.
     Treasurer Don Yesukaitis walked the Board through the key provisions, noting that it is a deficit budget although proposed revenue is up about ten percent, and expenses are up six percent. He explained that proposed uses of Osher Foundation funds and Friends of OLLI funds would be considered at a future date. It was pointed out that Board action is required to allow the use of these funds.
     Sources of revenue other than dues and donations include remaining Osher Foundation grant funds, sponsorships and income from services. New expenses result from new initiatives, including both registration database upgrades, donor cultivation and recognition, landscaping and landscape maintenance (moved from funding under an Osher grant to funding as part of the operating budget), computer and audiovisual equipment and maintenance, and membership promotion and retention.
     The Board also approved up to $2,000 in Friends of OLLI funds to be spent for an office computer and associated software to be used by a soon-to-be-hired program assistant.
     Further detail about the 2006 budget is available from Executive Director Dick Chobot. A copy of the budget will be posted in the Social Room when the Tallwood office reopens on January 3, 2006. The Board will meet next on Friday, January 20, 2006, at 10:00 at Tallwood. OLLI members are encouraged to attend. Back
AT THE BOARD OF DIRECTORS MEETING ON NOV 18, 2005 the Board, following up on a report on OLLI travel opportunities by Susanne Zumbro, directed the president to establish a Travel Advisory Subcommittee to the Program Committee. The subcommittee, working with the Executive Director, will identify and evaluate tour operators and establish travel opportunities that it determines to be of interest to OLLI members.
     In a sense-of-the-Board statement, the Board agreed with Publications Committee chair Gordon Canyock’s recommendations that fostering two-way communications is a valid mission for Publications, and that committee chairs should coordinate all decisions that potentially affect OLLI operations with the Executive Director, who should have the responsibility for final approval.
     The balanced budget proposed for 2006 assumes new sources of income, including $8,000 in revenues from services and sponsorships, $7,000 from an assumed increase of $10 in annual dues from a membership of 700, and $8,000 of undesignated funds generated in prior years.
     THE BOARD AUTHORIZED DISBURSEMENT OF UP TO $5,000 in Friends of OLLI funds for acquisition of an office copier to replace the aging GMU copier now in the office.
     Don Yesukaitis’ Treasurer’s report and the Finance Committee’s 2006 budget proposal were the main subjects of discussion. Although OLLI has now received a letter from the Osher Foundation confirming its intent to provide a $1 million endowment, some issues must be clarified before the agreement can be signed by all parties.
     The $1 million endowment will be sent under Osher Foundation procedures to the GMU Foundation and invested under the GMU Foundation’s investment policies, but it is expected to be at least a year and a half before any endowment income will be paid to OLLI. Thus the endowment, while providing OLLI some investment income in 2007 and beyond, will have no effect on the 2006 budget.
     Don Yesukaitis described the proposed 2006 budget unanimously approved by the Finance Committee (Don as chair, Pat Carroll, Pat Cosslett, Dick Chobot, Charles Duggan, Tom Hady and Joe Torpey) as forward looking, conservative and meeting long-term needs. To create a balanced budget, it assumes new sources of income, including $8,000 in revenues from services and sponsorships, $7,000 from an assumed increase of $10 in annual dues from a membership of 700, and $8,000 of undesignated funds generated in prior years. It also assumes (as previously agreed) that the Executive Director’s salary and benefits will come from new grant or outside funding.
     The budget assumption of a $10 dues increase prompted considerable concern and discussion, both pro and con. No action was taken on the budget proposal. It will be on the agenda for the Board’s December 16 meeting at 10:00 at Tallwood. OLLI members are encouraged to attend and voice their views. Back
AT THE OCT 21, 2005 BOARD OF DIRECTORS MEETING, Treasurer Don Yesukaitis summarized the use of the first $100,000 grant from the Osher Foundation. Approximately $80,000 of the first year Osher funds have been spent. Half of that went for the new rest rooms while the balance was spent on audiovisual equipment, furniture, computers, the storage shed, the membership brochure, the OLLI Expo and a small portion on landscaping. The remaining $20,000 will be spent to remodel the office. The second Osher grant of $100,000 received this summer is being used for the first year of the executive director’s salary and benefits.
     President Charles Duggan noted that OLLI has been notified of the award of a $1 million endowment from the Osher Foundation (a year earlier than hoped for), but nothing formal had been received in writing as yet. Under the terms of Osher Foundation grants, all fund